Programme Associate, New Delhi, India
Organization:
WHO - World Health Organization
Country:
India
City: New
Delhi
Office: WHO
SEARO New Delhi
Grade: G-6
The mission of WHO is the
attainment by all peoples of the highest possible level of health.
Vacancy Notice No: SE/RO/GS/2016/FT40
Title: Programme Associate
Grade: G6
Contract type: Fixed-term Appointment
Duration of
contract: Two years
Date: 16 August 2016
Application
Deadline: 5 September 2016
Duty Station: New Delhi, India
Organization unit: SEARO Regional Office for the South East
Asia (SE/RGO) / SE/GLP - Global Leprosy Programme (SE/GLP)
OBJECTIVES OF THE
PROGRAMME
The
main objective of Global Leprosy Programme (GLP) unit is to ensure that the
disease burden continues to decline in all the endemic countries and leprosy
disease brought down to the minimal.
Description of
duties
Under
the direct supervision of the Medical Officer and guidance of the Team Leader,
the incumbent provides administrative and secretarial support with
responsibilities for specific subjects as assigned
· Provide overall
administrative support to Team Leader, Medical and Technical Officers, Global
Leprosy Programme, covering all WHO Regions for effective programme management,
implementation and evaluation.
· Collect, register and
maintain information relating to Global Leprosy Programme activities,
day-to-day correspondence and follow-up of activities and communications
between all WHO Regions, WHO Representatives (WRs), Ministries of Health, of
leprosy endemic countries, to ensure efficient functioning of the Programme.
· Receive, screen, log and
route correspondence, attach necessary background documents and maintain
follow-up systems. Select and make pertinent abstracts and undertake searches
for information.
· Draft/prepare, on own
initiative, correspondence, reports, evaluations and justifications, as
required, on general administrative or specific non-technical tasks.
· Compile and maintain
online latest updated information list of donors' profile, NGOs, international
experts and leprosy related WHO Collaborating Centres/Research centres at
global level; Follow-up and update the data base for future research
activities. Follow up leprosy surveillance activities by collaborating with
Regions, countries for data and updated information with regard to drug
implementation. Monitor receipt and implementation of donors' contribution(s),
through HQ, for leprosy programme and coordinate supplies and equipment, as
required.
· Provide administrative
and logistic support required while arranging travel/official visit for Unit
staff. Brief/support the Acting in-charge in the absence of supervisors.
Follow-up of visit reports/recommendations for future actions to be taken.
· Provide assistance in
organizing meetings and negotiations between Donors, Partners, NGOs including
global and interregional meetings; meetings with the donors and provide
logistic and administrative support; Follow-up of the meeting of the
reports/recommendations for future action.
· Perform other related
duties as required or as instructed, by supervisors.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school
education.
Desirable: Training in secretarial/administrative
field.
WHO
only considers higher educational qualifications obtained from an accredited
institution. The list can be accessed through this link: http://www.whed.net/
Skills
Functional
Knowledge and Skills
· Thorough knowledge of WHO
Office procedures, practices, etc. with good knowledge or organizational
structure of technical and support programme units;
· Ability to draft clearly
and concisely correspondence, reports and take notes;
· Ability to handle work in
a timely and accurate manner;
· Ability to maintain and
update knowledge in the use of office technology through in-house courses,
on-the-job training and/or self-training.
Competencies
· Teamwork
· Respecting and promoting
individual and cultural differences
· Communication
· Producing Results
· Moving forward in a
changing environment
Other IT skills:
Proficiency in the use of modern office software packages such as MS Office
(Word, Excel, PowerPoint, Outlook etc.) and standard office equipment. Good
working knowledge of GSM (or other Oracle-based ERP system is desirable.)
Experience
· Essential: At least six (6) years progressive
experience in administrative work.
· Desirable: Relevant experience in WHO or in
UN/International Organization will be an asset.
Languages
· Excellent knowledge of
written and spoken English.
Additional Information
· In addition to
position-specific test, external candidates will be required to qualify
mandatory tests in English language and computer skills.
· A written test, using
computer, will be held for the short-listed applicants. The performance in
written test will decide applicant's eligibility to appear in the interview.
· The written test for
shortlisted candidates will tentatively be held during the period 28 September
to 31 October 2016. Candidates are advised to make themselves available during
that period.
· External candidates will
be contacted only if under serious consideration.
· This position is subject
to local recruitment and will be filled only by a national of India, willing to
relocate within commutable distance.
· Other benefits include:
30 days annual leave, child allowance, pension plan and medical insurance.
Please visit the
following websites for detailed information on working with WHO
http://www.who.int
- To learn more about WHO's operations
http://icsc.un.org
- Click on: Quick Links > Salary Scales > by date
Annual salary: (Net of tax)
INR
9,07,422/- at single rate
This
vacancy notice may be used to fill other similar positions at the same grade
level.
A
written test and interviews may be used as a form of screening
Online
applications are strongly encouraged to enable WHO to store your profile in a
permanent database. Please visit WHO's e-Recruitment website at:
www.who.int/employment. The system provides instructions for online application
procedures.
All
applicants are encouraged to apply online as soon as possible after the vacancy
has been posted and well before the deadline stated in the vacancy
announcement.
WHO is
committed to workforce diversity.
Any
appointment/extension of appointment is subject to WHO Staff Regulations, Staff
Rules and Manual. Only candidates under serious consideration will be
contacted.
WHO has
a smoke-free environment and does not recruit smokers or users of any form of
tobacco.