Administrative Associate - Chemonics - Arlington, VA - USA

Administrative Associate - Chemonics - Arlington, VA - USA

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Administrative Associate
Location:	** Arlington, VA
Department:	PSM - HQ
Job Level:	Entry-Level
Employment Type:	Full time
Regular/Temporary:	Regular
Description
General Summary   The Administrative Associate supports the day to day activities of the task order leadership on the USAID Global Health Supply Chain Program Procurement and Supply Management (GHSC-PSM) project.   The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project is the primary vehicle through which USAID procures health commodities, provides technical assistance to improve partner countries’ management of supply chains, and collaborates with key international stakeholders to support global health initiatives.  GHSC - PSM is a multi-billion dollar USAID funded objective.  The project consolidates the previous procurement and assistance components of the Supply Chain Management System (SCMS) and Deliver programs and is the primary vehicle through which USAID will procure lifesaving commodities to partner countries.   Supporting key global health initiatives in HIV/AIDS, malaria, reproductive health, maternal and child health and zika, the project encompasses three primary objectives: global commodity procurement and logistics; systems strengthening to support in-country supply chain management; and collaboration via strategic engagement to improve long-term global supply of health commodities.   Chemonics employees on the project will be presented with a unique opportunity to contribute to the largest global procurement effort in the history of international development funded initiatives, thereby directly impacting the livelihoods and health of the populations most affected.  Chemonics hires will work within a dynamic team environment surrounded by thought leaders with expertise in global health and supply chain best practices.  We are looking for individuals who seek opportunities to grow their career while contributing valuable inputs within an employee owned organization.   Principal Duties and Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   Supports key leadership in the day to day coordination of meetings and events, calendaring, and email correspondence Facilitates event coordination activities including arranging catering, reserving conference rooms, and liaising with IT to ensure proper technical set up of venues Provides daily calendar management support activities for assigned leadership teams Drafts, manages, and distributes note taken during meetings, ensuring accuracy of communications for record keeping purposes Coordinates meetings with visitors including providing directions, metro maps and following up with additional information as needed Welcomes participants to events including assisting with signing guests into security and escorting them to meeting space and/or venues Responds to and carries out ad hoc IT requests during meetings, including printing requests and establishing IT connections Answers IT related technical questions including use of Share Point; resolves technical questions related to internal IT systems or software Liaises with internal points of contact with the organization to best answer resource related questions Serves as main point of contact for booking travel arrangements, referencing current internal policies Compiles, organizes, and submits expense reports on behalf of task order directorate staff Updates the organizational chart for specific PSM Directors, as assigned Expands professional and technical knowledge through a variety of training resources. Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations Performs other duties and responsibilities as required   Qualifications To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The qualifications listed below are representative of the required knowledge, skills, and/or abilities needed to perform the principal duties.   Minimum 3 years experience in an administrative support role; previous experience in a professional office environment required Prior work experience in international development with knowledge of USAID or similar donors preferred History of organizing and managing multiple projects simultaneously; strong attention to detail with impeccable follow up skills Demonstrated resourcefulness and initiative responding to technology related requests involving multiple internal and/or external stakeholders Ability to work effectively both independently and as part of a team Strong knowledge of Microsoft Office applications; familiarity with Share Point preferred Willingness and ability to travel for meetings and event coordination activities between the Washington, DC and Crystal City (Arlington), VA offices   Demonstrated honesty, integrity, commitment to excellence, and strong work ethic Ability to travel and work abroad a minimum of 4-8 weeks per year; experience living or conducting volunteer work in developing countries preferred    Application Instructions Apply through our Career Center at: https://www1.apply2jobs.com/Chemonics/ProfExt/index.cfm?fuseaction=mExternal.SearchJobs No telephone inquiries, please. Finalists will be contacted.   Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.