Catholic Relief Services (CRS)
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Job Title: Payroll Coordinator
Department: Domestic Finance
Reports to: Payroll Supervisor
Location: Baltimore
Band: C
Exempt/Non-exempt: Non-Exempt
About CRS:
Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.
Job Summary: Prepare, process & record computerized semi-monthly payroll for Headquarters' & Overseas' personnel. Maintain all payroll reports, files and personnel documentation in an orderly, confidential manner.
Job Responsibilities:
- Ensure semi monthly payroll for approximately 1000 employees is processed in a timely and accurate manner.
- Transmit payroll to ADP for distribution of funds on the 15thand the 30th of each month.
- Works closely with Human Resources and Benefits on all payroll related issues.
- Research and respond timely to employee inquiries and requests regarding payroll matters.
- Prepare earnings statement distribution report for Human Resources to distribute live payroll checks.
- Process garnishments and other voluntary and non voluntary employee deductions.
- Upload semi monthly 403B, Offshore Savings, and Social Security Wage Management Reports from EV.5.
- Prepare wire request form for payroll funds transfer to overseas employees.
- Prepare semi monthly DMS Contributions Report and batch form.
- Process manual checks as requested by Human Resources and/or to correct payroll errors.
- Organize payroll information
- File semi-monthly payroll orders and reports.
- File all responses sent to employees regarding questions or problems.
- File quarterly reports received from ADP.
- File all banking information such as stop payments, void check requests, or returned items from bank in one place and make copy for employee file
- Generate semi monthly payroll and audit reports from ADPR for review.
- Research and respond to inquiries from accounting staff regarding the payroll cash and accounts receivable accounts.
- Download semi monthly Leave Taken and Hours Worked reports required to manually
Update/adjust for unpaid leave taken and to calculate overtime pay for Non Exempt staff.
- Responsible for the timely and accurate processing of corrected W2’s.
- Process required prior quarter/year payroll adjustments in ADP’s ADJUSTMATE software.
- Effectively communicate policy and procedure to employees and maintain confidentiality of payroll records.
- Perform other duties and projects as assigned by management.
Supervisory Responsibilities: N/A
Key Working Relationships:
Internal: All department and headquarters staff, All Country Program Offices
External: Payroll Auditors, Automatic Data Processing Staff, Banking Institutions
Personal Skills:
- Strong written and verbal communication skills
- Organized, professional, self motivated and a capable problem solver
- Good computer skills, particularly spreadsheet experience and experience with Microsoft Office.
- Detail-oriented with good analytical skills.
- Willingness to learn and strong interpersonal skills.
Qualifications:
- Minimum of two years of accounting education
- 2-4 years experience in computerized payroll systems required, good working knowledge of Automatic Data Processing's payroll system (EV.5 preferably) & procedures preferred.
- Must be able to handle multiple task and meet required deadlines
- Ability to operate a 10-key calculator and adding machine
Note: All applicants must be authorized to work in the US at the time of their application.