Department of Field Support
Closing date: Tuesday, 21 February 2017
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| Posting Title: | Staff Assistant, G5 [Filled from Roster] |
| Job Code Title: | STAFF ASSISTANT |
| Department/Office: | DEPARTMENT OF FIELD SUPPORT |
| Duty Station: | NEW YORK |
| Posting Period: | 23 January 2017 - 21 February 2017 |
| Job Opening Number: | 17-Administration-DFS-72941-R-New York (O) |
Responsibilities
Within delegated authority, the Staff Assistant will be responsible for the following duties:
• Performs, under minimal supervision, the full range of office management and administrative support functions; providing direct assistance to the Chief of Strategic Support Team and back-stopping support to the Under-Secretary-General’s Front Office.
• Maintains liaison with the Executive Office and with senior officials in other divisions and departments regarding on-going programmes and other administrative matters; monitors processes and schedules related to the office’s s outputs, products, tasks, etc.
• Ensures smooth and efficient information flow within the office; prepares and processes confidential information; assists in the development of office administrative systems and procedures.
• Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc.
• Provides assistance in the coordination of service-wide activities (meetings, conferences, training, etc.), special projects and events.
• Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required; may coordinate the work of office support staff in providing meetings servicing/administrative support to various sessions of commissions and other bodies.
• Attends meetings, prepares minutes, monitors follow-up activities.
• Responds or drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
• Manages, updates and further develops internal databases; generates a variety of standard and non-standard statistical and other reports from various databases.
• Carries out quality control function for outgoing documents in Comet2; proofreads and edits texts for adherence for format, grammar, punctuation and style.
• Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.).
• Assists in the preparation of presentation materials using appropriate technology/software.
• Provides some specialized support to unit (e.g. technology support, editing, desktop publishing, etc.).
• Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
• Performs a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g., travel requests, expense claims, vouchers, visa applications, etc.).
• Maintains files (both paper and electronic) and databases for the office.
• Performs other duties as assigned.
• Performs, under minimal supervision, the full range of office management and administrative support functions; providing direct assistance to the Chief of Strategic Support Team and back-stopping support to the Under-Secretary-General’s Front Office.
• Maintains liaison with the Executive Office and with senior officials in other divisions and departments regarding on-going programmes and other administrative matters; monitors processes and schedules related to the office’s s outputs, products, tasks, etc.
• Ensures smooth and efficient information flow within the office; prepares and processes confidential information; assists in the development of office administrative systems and procedures.
• Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc.
• Provides assistance in the coordination of service-wide activities (meetings, conferences, training, etc.), special projects and events.
• Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required; may coordinate the work of office support staff in providing meetings servicing/administrative support to various sessions of commissions and other bodies.
• Attends meetings, prepares minutes, monitors follow-up activities.
• Responds or drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
• Manages, updates and further develops internal databases; generates a variety of standard and non-standard statistical and other reports from various databases.
• Carries out quality control function for outgoing documents in Comet2; proofreads and edits texts for adherence for format, grammar, punctuation and style.
• Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.).
• Assists in the preparation of presentation materials using appropriate technology/software.
• Provides some specialized support to unit (e.g. technology support, editing, desktop publishing, etc.).
• Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
• Performs a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g., travel requests, expense claims, vouchers, visa applications, etc.).
• Maintains files (both paper and electronic) and databases for the office.
• Performs other duties as assigned.