Catholic Relief Services (CRS)
Apply for this job
Ensure that all procurement is done efficiently according to CRS Policy, the CRS Procurement Manual and consistent with relevant donor requirements.
· Ensure that all actions are governed by the highest standards of ethics, personal and business conduct as stipulated in CRS Policy and the CRS Procurement Manual.
· Suggest any new ideas to improve procurement efficiencies.
· Review all Purchase Requisitions (PRs) and verify that all specifications and requirements are clear and that all corresponding authorizations have been obtained.
· Ensures that all Requests for Quotations (RFQs) clearly present all specifications and requirements as stated in the PR.
· Organize Bid Review Committees (BRC) if needed, and ensure they follow all BRC guidelines as stipulated in the CRS Procurement Manual.
· Ensure the BRC analyzes all bids in a competitive manner and carefully considering all costs and benefits including those not presented on bids explicitly.
· Always negotiate with suppliers regarding price reductions, preferred payment and delivery terms, and shipping options when necessary.
· Prepare a bid review/price analysis for each financial transaction
- Work with Office of Legal Counsel when the specifics of a particular financial transaction requires a formal contract.
- Approve/communicate local purchases by CRS country programs
- Create procurement business process mappings as required.
- Evaluate and select reputable suppliers worldwide. Interview supplier representatives, present and keep abreast of market conditions and worldwide events that could affect goods and services to CRS customers
- Maintain the highest degree of amicable relations between CRS and all levels of our supplier base as well as all public and other outside contacts
- Travel to various country program locations worldwide get feedback from CRS country program directors and visit, tour, and interview local suppliers
- Maintain the integrity of the procurement database within CRS’s ERP system
- Represent CRS’s procurement department within the CRS agency. Actively participate and report results of all initiatives within this groups
- Act as liaison with worldwide CRS operations and country programs
- Review open orders report weekly and follow up on past due articles.
- Work with A/P and Receiving Departments to resolve any price and or quantity discrepancies
- Know how to post and update documents to CRS Global SharePoint site
- Perform additional duties as assigned by Global Procurement Manager
- Familiar with donor regulations (i.e. Global Fund, FAR,USAID)